Notice at Collection

Purpose of this notice

This Notice at Collection describes the categories of personal information Authenus Staffing LLC ("Authenus") collects when you interact with authenus.com, submit an employment application or Talent Network profile, submit an employer Job Order or consultation request, or participate in recruiting. It supplements our Privacy Policy and is provided at or before the point of collection.

Categories of personal information collected

• Contact and identity identifiers: Full name, email address, telephone number, city/state or mailing address, and organization or job title.
• Professional and employment information: Resumes, CVs, work history, skills, education, professional licenses or certifications, pay expectations, work-arrangement preferences, availability, and interview notes.
• Commercial and inquiry records: Employer Job Order specifications, workforce consultation requests, attached job descriptions or project briefs, and communication logs.
• Internet and device activity: IP address, browser and device type, pages viewed, referring URLs, cookie identifiers, and interactions measured via website analytics and B2B visitor-intelligence tools.
• Authorized onboarding and employment records (post-offer only): Work eligibility verification, tax withholding forms, direct-deposit or payroll details, and authorized background-screening records submitted solely through designated onboarding systems.

Purposes of collection and use

We collect and use these categories of information to respond to candidate and employer inquiries; evaluate qualifications and communicate with job applicants; match candidates with temporary, contract-to-hire, direct-hire, executive, payrolling, RPO, and government staffing assignments; administer onboarding and workforce management; operate, secure, and improve our website; comply with state and federal employment and tax obligations; and support analytics and business outreach.

Sources and disclosures

We receive information directly from you when you complete forms on our website, through website cookies and analytics technologies, from job boards and recruiting platforms, from client employers and authorized screening or payroll partners, and from publicly available professional sources. We disclose relevant information to prospective client employers (for candidate placement), background-screening and payroll providers, cloud hosting and security vendors, professional advisers, and public authorities when required by law.

Sensitive personal information

Authenus does not collect Social Security numbers, driver's license numbers, financial account credentials, or medical information through public website forms. When sensitive personal information is required for post-offer employment verification, payroll setup, or authorized background screening, it is collected only through secure onboarding channels and used strictly for employment administration and legal compliance, never to infer characteristics about individuals.

Retention criteria by category

• Candidate applications and Talent Network profiles: Retained for active placement consideration and future role matching for up to 36 months after the last interaction, or until the candidate requests deletion, unless longer retention is required by applicable equal-employment or government-contracting recordkeeping laws.
• Employer Job Orders and consultation inquiries: Retained for the duration of the client relationship plus applicable commercial, tax, and audit retention periods (typically 3 to 7 years).
• Onboarding, payroll, and assignment records: Retained in accordance with federal and state labor, tax, I-9, and statutory recordkeeping schedules (typically 3 to 7 years following assignment completion).
• Website analytics and cookie identifiers: Retained according to individual cookie lifespans (up to 12 months for consent preferences and standard analytics cookies).

Your choices and privacy rights

Depending on applicable law, you may request to access, correct, or delete your personal information, or opt out of nonessential analytics and advertising cookies. Please review our full Privacy Policy or click the Cookie Preferences button below to manage your cookie settings at any time.

Website tracking and CookieYes controls

Our website uses CookieYes to manage cookie consent preferences alongside Google Analytics and Apollo website-intelligence scripts. You can review cookie categories, accept or reject nonessential cookies, or update your consent choices at any time via the Cookie Preferences control in the website footer.

Contact information

For questions about this Notice at Collection or to submit a privacy request, contact Authenus Staffing LLC at info@authenus.com, call 1-800-414-0472, or submit a request through authenus.com/contact-us.