Accounts Payable Specialist

Are you someone who enjoys maintaining accurate financial records, building strong vendor relationships, and supporting day-to-day accounting operations.

About the role

We are seeking a detail-oriented, organized, and dependable Accounts Payable Specialist to join a growing team in Vero Beach. This role is ideal for someone who enjoys maintaining accurate financial records, building strong vendor relationships, and supporting day-to-day accounting operations. The ideal candidate has experience with Accounts Payable, QuickBooks, bank reconciliations, and vendor management, and takes pride in producing accurate, timely work.

What you’ll do

• Process vendor invoices accurately and on time.
• Set up and maintain vendor accounts.
• Collect and maintain W-9 forms.
• Prepare and process annual 1099 filings.
• Perform monthly bank reconciliations.
• Reconcile company credit card accounts.
• Match purchase orders, invoices, and receipts.
• Schedule and process vendor payments.
• Maintain organized accounting records and digital files.
• Review invoices for accuracy and proper approvals.
• Generate Accounts Payable and financial reports.
• Assist with month-end and year-end closing activities.
• Work closely with management and the company's CPA.
• Recommend and implement improvements to accounting procedures and internal controls.

What you’ll bring

• Minimum of 3 years of Accounts Payable or bookkeeping experience.
• Proficiency with QuickBooks (Desktop or Online).
• Experience performing bank and credit card reconciliations.
• Experience preparing 1099s.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Excel and Outlook.
• Ability to work independently and meet deadlines.
• Strong written and verbal communication skills

What you can expect